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Putting the AP in hAPpy

Putting the AP in hAPpy

By: Debra R Richardson
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About this listen

A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce fraud and regulatory fines. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.

© 2025 Putting the AP in hAPpy Career Success Economics Management Management & Leadership
Episodes
  • Episode 343: Bank Account Ownership Validation Issues > What About Vendors With Different Names?

    Episode 343: Bank Account Ownership Validation Issues > What About Vendors With Different Names?
    Jun 19 2025

    There is a common scenario for those Accounts Payable or Vendor teams that can do bank account ownership validations when setting up or changing vendor data: many vendors have legitimate reasons why their bank account holder names do not match their legal name. So, how are you supposed to know whether this is legitimate or fraudulent?

    Keep listening.

    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

    Links mentioned in the podcast + other helpful resources:

    • AVM: 3-Step Vendor Setup and Maintenance Framework to Avoid Fraud, Fines and Bad Vendor Data: https://youtu.be/prvHJ6_Rf58
    • D&B Business Directory: https://www.dnb.com
    • OpenCorporates: https://opencorporates.com/
    • SEC > EDGAR Database: https://www.sec.gov/edgar/search/#/entityName=USERFUL%2520CORPORATION
    • State Registration Sites: Vendor Process Training Center > Resource Library
    • Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
    • Vendor Process Training Center - https://training.debrarrichardson.com
    • Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
    • Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
    • Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
    • YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
    • More Podcasts/Blogs/Webinars www.debrarrichardson.com
    • More ideas? Email me at debra@debrarrichardson.com
    • Music Credit: www.purple-planet.com
    Show More Show Less
    30 mins
  • Episode 342: Top 2 Reasons Vendors Reach Out to Me About You!

    Episode 342: Top 2 Reasons Vendors Reach Out to Me About You!
    Jun 12 2025

    You may be listening to this podcast to find out what your vendors are doing, but guess what? Your vendors are reaching out to me to understand what you are doing! If you want to know the top 2 reasons vendors reach out to me about you (and what you can do to avoid this), then…

    Keep listening.

    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

    Links mentioned in the podcast + other helpful resources:

    • IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor: https://training.debrarrichardson.com/course/w9
    • Do IRS Form W-9s Expire? When Should You Collect a New One? https://debrarrichardson.com/blog/do-irs-form-w-9s-expire-when-should-you-collect-a-new-one?rq=expire
    • Do You Need to Collect the California 587 or 590 Forms When Setting Up New Vendors? https://debrarrichardson.com/blog/do-you-need-to-collect-the-california-587-or-590-forms-when-setting-up-new-vendors?rq=587
    • Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
    • Vendor Process Training Center - https://training.debrarrichardson.com
    • Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
    • Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
    • Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
    • YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
    • More Podcasts/Blogs/Webinars www.debrarrichardson.com
    • More ideas? Email me at debra@debrarrichardson.com
    • Music Credit: www.purple-planet.com
    Show More Show Less
    26 mins
  • Episode 341: Why the Vendor Confirmation Call is Not A Silver Bullet to Avoid Payment Fraud

    Episode 341: Why the Vendor Confirmation Call is Not A Silver Bullet to Avoid Payment Fraud
    Jun 5 2025

    The confirmation call has long been hailed as a safeguard against fraud. But it’s not. Let’s delve into why and what can improve the process.

    Keep listening.

    Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

    Links mentioned in the podcast + other helpful resources:

    • Get the Vendor Callback Confirmation Toolkit(TM) Today: https://training.debrarrichardson.com/course/callback-confirmation-toolkit
    • Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
    • Vendor Process Training Center - https://training.debrarrichardson.com
    • Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
    • Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
    • Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
    • YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
    • More Podcasts/Blogs/Webinars www.debrarrichardson.com
    • More ideas? Email me at debra@debrarrichardson.com
    • Music Credit: www.purple-planet.com
    Show More Show Less
    23 mins
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